Applicant Privacy Policy

1. Who we are

We are Science Suite Ireland Limited (doing business as “BioRender”). This privacy notice explains how we collect, use, share, and protect your personal data when you apply for jobs with us in the European Union (EU).

2. What personal data we collect

We collect information you provide when you apply for a role, such as:

• Your name, contact details (email, phone number)
• Your CV/resume, cover letter, qualifications, work history
• Any additional information you include in your application

We may also collect other information related to your application, e.g., interview notes or reference details.

3. Why we collect your data & how we use it

We use your personal data to:

• Review and assess your job application
• Communicate with you about the hiring process
• Perform background or reference checks where permitted
• Make hiring decisions and (if successful) prepare for employment

We process your data because it is necessary for the recruitment process and our legitimate business interests in hiring qualified candidates.

4. Legal basis for processing

Under EU law (GDPR), we rely on one or more of the following legal bases to process your data:

• Legitimate interests: to manage recruitment and assess your suitability
• Contract necessity: where steps are taken at your request to enter into an employment contract
• Legal compliance: e.g., verifying eligibility to work where required by law.

5. Who we share your data with

We may share your information:

• With our and our affiliates’ internal hiring teams and interviewers
• With third-party service providers who help us run our recruitment systems
• We will only share data where necessary and with appropriate safeguards in place.

6. Data retention

We keep your application data for as long as needed to complete the hiring process and for a reasonable period afterward in case of future opportunities or legal requirements. If you do not want us to keep your data after the process, you can contact us to request deletion. 

7. Your rights under EU law

Under the GDPR, you have rights including:

• The right to access your personal data
• The right to correct inaccurate information
• The right to erase your data (in certain circumstances)
• The right to restrict or object to processing
• The right to data portability
  You can exercise these rights by contacting us (see below).
  

8. International transfers

If your data is transferred outside the EU/EEA, we will ensure appropriate protections are in place as required by law (such as EU standard contractual clauses or other safeguards).

9. Contact information

If you have questions about this policy or want to exercise your rights, contact Science Suite Ireland Limited at team-hr@biorender.com.